Collaboration is one of the buzzwords doing rounds in tech conferences and forums of late. Almost everyone agrees collaboration is needed, but not many have thought of what will it really achieve for their organisation, or whether to do it at all. When one says “collaboration”, an average 45-50 year old pictures a group of team members sitting in a meeting room, having a conversation with an objective to achieve something.
The oxford dictionary defines collaboration as “The action of working with someone to produce something.” This definition doesn’t really do justice to the curiosity that surrounds this topic.
At the outset, let us, for a moment, agree that collaboration is not just about adopting a new technology, it’s about behavior. Effective collaboration” requires a major focus on culture, the deployment and use of technology and the adoption of certain processes
Teamwork is the foundation of any business. In the realm of business practices, collaboration is when diverse teams work together inside and outside an organisation towards a common goal, while employing technology for effective interactions.
Technology can bring teams together and that they can share virtual and physical space, hence they don’t need to be in the same physical location.
For example, the product, sales and finance teams of an organisation working with their channel partner towards preparing a proposal for a prospective client.
While technology can enable the teams to schedule this meeting, have a video call between these teams sitting in different offices and work on a common slide show or a spreadsheet, the organization needs to have a culture that encourages such interactions and has processes to monitor and regulate the information exchange.
In a way, we have literally been collaborating for a long time. When we’re emailing, essentially, we’re collaborating with our colleagues, customers, partners or vendors.
Email is the de-facto standard when it comes to collaboration tools. We use email all the time to request our colleagues to send something to us, do a task, share important information or update the status on a task. However, with the complexities of business practices ever increasing, traditional email needs to be reinforced with certain collaboration tools for effective interactions, ones which save time and effort and make the whole interaction process fun.
Let us look at 5 important collaboration tools that organizations can adopt based on their needs and thus improve their productivity.
There are many more business email collaboration tools that organizations worldwide are using to help their employees team up better.
In India, though, owing to poor internet speeds and internet bandwidth issues, many of these tools may not be effectively deployed.
The five collaborative tools mentioned here, however, have become critical to ensuring the setting up of a modern, connected workplace.
So when choosing your business email solutions provider, do check if these tools are a part of what’s being offered to you.
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