How to control Business email data-leak?


For most of the companies, over 70% of your business critical information reside in your emails and there are many ways by which mail data can be leaked electronically from a company like inappropriately printed info, copying to pen drive, writing the data to a DVD/ CD or any other portable storage device.

BYOD Smart phones / devices with combination of high storage capacity, high speed data access and loads of apps to leak mail data – email, messaging and social network access are the most dangerous all-time device for stealing or leaking company mail data.

And last but not the least, email data theft also happens inadvertently with loss of company laptop or mobile devices.

Particularly data theft through email is on rise as any sensitive data can be emailed instantly to desired email address and can be accessed from anywhere in the world. Individual’s identity theft via suspicious e-mail or phishing is one such similar attempt made by fraudulent.

Allowing personal email pose a risk for data theft like sending data out via Freemail is difficult to monitor. As personal email account are beyond the control and scope of corporate investigations.

So it is essential to choose a secure business email hosting which provide all granular features like advanced security, administrative privileges, spam protection to manage and control the user accounts across your company.

Few more preventive ways for protecting data include regular restrictive use of storage and portable devices, scan of data stored on internal network, access of document based on confidentiality, educating the employee regarding data theft, encrypting corporate or business data and use of commercial data loss prevention solution.

Discover how Rediffmail Enterprise premium cloud email solutions can provide high security, custom anti-spam & anti-virus controls, data leak protection via restriction of mail & attachment access & flow, Mail monitoring, backup & restoration, Password policy, 2 Factor authentication and many other features.