Why Cloud Based Email Solution?

Cloud Based Email

Getting a Cloud Based Hosted Email Solution for your Business has it’s own advantages –

Enterprise Email Solution provider Experts

Reputed cloud based service providers are those who have been managing email services of large and small corporates since Y2K. Their email platform is built by reputed players from scratch thus they have complete know how of entire email architecture. They are part of many government and technical committees which defines policies regarding email transmission in India.

Robust infrastructure

Hosted Email Service is built with the goal of providing reliable email and messaging services, an appropriate capacity, and redundant components, all hosted within a secure data centre. robust and redundant network infrastructure helps cloud based email provider to deliver mails with minimum latency and ensure up time up to 99.9%.

SPAM control

Messaging anti abuse working group (MAAWG) is an international organization responsible for addressing messaging abuse holistically by knowledge sharing, industry collaboration and public policy. Large players are representative of MAAWG from India and have contributed to address issues relating to SPAM originating from India.

Their multi-layered SPAM filtering mechanisms helps us to filter out up to 99.9% of SPAM messages and known viruses trying to reach user’s inbox.

Enterprise grade admin control

As an administrator of emails on your domain, you can take complete control of email transactions on your domain by defining domain or user level policies and restrictions. The features such as bulk user management, password security policies, mailing to list with controls, branding, global address book sync on outlook 2007 and 2010, etc. are not available with most of the hosted email service providers. You don’t need to certify but does help!

Mail on mobile
With cloud based mobile application which works on most phones, you are able to read your mails, view attachments, respond by replying and forwarding mail. Your actions on the mobile, like replying to a mail, will also be reflected on your PC. Moreover using this application you can get new mail notification on your mobile. On Android phones, you can access your mails even if you are not connected to internet. Using an cell provider for relaying office mails only add another layer of complexity

Customer support
Team of expert customer support executives email and phone based support to their customers. Predefined SLAs with escalation matrix helps the speedy resolution of customer queries. It’s possible to get users to lodge call with cloud based service provider rather than internal helpdesk whose core competency may be limited

And have time limitation in an online world where mails need to work 24*7*365.

Spend s/cost/RoI/licensing/compliance/Capex vs. Opex Cost

Typical cost components of on premise email services in office environment:

  • Cost of Hardware
  • Cost of operating system
  • Cost of storage
  • Cost of power
  • Cost of being compliant
  • Cost of operations manpower
  • Cost of security (antivirus/antispam/ security)
  • Cost of having mail delivered on mobile devices
  • Cost of licensed client software
  • Cost of helpdesk to operate email

In a Cloud based scenario one has to spend only subscription cost which is hundreds of rupees as compared to spending in lakhs (INR).

Only cost could be client software outlook which is normally built in TCO of PC when bought.

Do not get bandied, the way ahead on the road to be taken, is the cloud way. IT dept needs to align with line of business for a fee with a cloud service provider, as there is no such thing as free lunch.

Backup Before You Pack Up – Press a Few Buttons

Gone are the days where one would file and store things in order such as files, mails etc. while computing to retrieve it later.

Today with blizzard of emails back and forth and polarization of content all over, thanks to cloud email providers IT department need not worry about it end users mails being deleted accidentally or incidentally. Thanks to facility of auto archival and features like background forward, each outgoing and incoming emails can be backed up and restored on demand.

As we become more sophisticated we tend to become less reliable only with process and facility with a rock solid email service provider, IT can be rest assured to meet the compliance and I.T.G.C for business needs, rear view to peep back in time and pull out those exit users mails or errant employees mails, to keep business continuity on and address created issues is fantastic facility. Time taken to store on cloud and restore is in minutes as compared to using traditional backup and archiving system – a great boon to keep the lights only when needed.

Cloud based email provider can provide emails as DR/BCP as a Service to address the Business Objectives of continuity help IT deliver on IT services when business needs it as of yesterday.

Almost 70% of information is stored in email systems of corporate’s. When one has mails on cloud, one can archive, retain and retrieve mails without hassles.

In an organisation, one does not know when the demands come from Top Management to restore that mail box. Hence, a facility provided by hosted email provider of an advanced search & retrieval system helps a lot. Also, it protects your enterprise against any potential litigation by ensuring on-demand discovery of emails.



6 Essential Ingredients for Small Business Success

Have you ever thought of what are the most important elements for a small business to be successful?

Here is an infographic conveying the success factors of a small business through the essential ingredients of a classy burger :-

1. The Bread (Foundation): 
The people within the company lay the basis for the foundation of the company. These are the founders & key employees who make the company work. External paid professionals are a part of this ingredient as well. Connections or your community of marketplace friends also play a vital role.

2. The Tomato (Hardy Garnish): 
Every small business needs the creative influence of an entrepreneur plus the steadiness of a manager. Sometimes entrepreneurs are not good managers & sometimes managers are not creative enough. Hence, it’s important that every small business should have a good manager & the entrepreneur should try to sell what he creates quickly.

3. The Veggie Patty (The Main Strategy):
The corridor principle is a concept where an entrepreneurial venture may significantly change focus from the venture’s initial concept through a continuous response to the market and the desire to optimize profitability.

4. The Lettuce (Branding):
In today’s day & age, what they call the “Internet Era”, it has become increasingly important to have the modern face of a business i.e. a website & professional email ID. Every small business today needs to have a website with content related to their products & services along with a professional email ID which contains the name of the company.

5. The Cheese (The Savoury):
Once the website is in place, the next important step is to adopt modern marketing channels such as digital marketing, social media & SEO, once your Website is in place.

6. The Sauce (The Final Touch):
The final touch which adds taste to the dish is to integrate the brand voice/mission statement in every element.

Once you have all the above ingredients in our small business you are about to eat the most tasty dish ever in future, once success kicks in!

Cloud Based Email Hosting – What & Why?

Are you still using a non-web based desktop email client like Mozilla Thunderbird, MS Outlook for your business? If yes, then you are definitely missing out on something big that can actually help increase efficiency within your corporate.

And that something big is “Cloud Computing”.

From Wikipedia:

Cloud computing is the use of computing resources (hardware and software) that are delivered as a service over a network (typically the Internet). The name comes from the common use of a cloud-shaped symbol as an abstraction for the complex infrastructure it contains in system diagrams.

How will cloud computing help my business/company/corporate?

Say for example, your corporate or a small medium business has more than 50 to 100 employees.

Now it is highly time consuming to install & configure a desktop email client for each employee in order to set up their email.


With advancing technology & business requirements it is natural for employees to have different devices such as laptops, tablets, smartphones & traditional desktops. Each of these have a different operating system such as iOS, Android, Windows, Linux etc. You can easily communicate with your employees while they are out at a meeting with a client or say when they are working from home, with a cloud based email service.

Data security

Data security is now becoming an important factor for big corporates as well as small medium businesses. Data theft through email is on rise as any sensitive data can be emailed instantly to desired email address and can be accessed from anywhere in the world. Individual’s identity theft via suspicious e-mail or phishing is one such similar attempt made by fraudulent.

Sending & receiving emails from a personal email id poses a risk of data theft as sending data out via a free email service such as Gmail is difficult to monitor. Hence, personal email accounts are beyond the control and scope of corporate investigations. It becomes essential to choose a secure cloud based email hosting which provide all features like spam protection, security, administrative privileges to manage and control the user accounts across your company.

Rediffmail Pro offers all the above features & is definitely the email hosting service to choose to take advantages of cloud computing technology.

Domain Registration: What and How

What makes your business unique?

The services and products you offer, your personal touch with the clients and much more. One amongst this list is the name of your organization.

In the virtual world, too, you need a few things to set your business apart and one of this is having an online identity in the form of a website, which is exclusive to your organization.

Just like the name of the commercial setup, you need to have a matching name for your website. This is known as the domain name.

Visit Rediff’s domain registration page and run a search to find names relating to your line of work and the Web extension, which is applicable to your business like .com, .in, .net, .info, etc. More often than not, organizations find their desired domain in at least one of the extensions provided. Then, you may opt for cheap domain registration from our site.

If you do not find your desired name in any of the given extensions, you may modify your business name, add or shorten words, add a hyphen, or choose a name that highlights your generic product or service.

Once you finalize on a name, we offer you cheap domain registration in India.

Browse our site now and select your desired domain name at rock-bottom rates.

How Mobile has Changed the Way People Use Email?


Long ago telephone was a means of communication to talk to someone if they happened to be at home. In today’s world mobile phones are not only used for multiple activities apart from the traditional phone call but they have become a 24×7 necessity.

This hand held device has completely changed the way we communicate enabling us to send photographs, videos, audio recordings, instant messages to friend and family across the globe.

Mobile technology, from mobile wallets to mobile email to social networking has transformed the way people interact with each other in their personal life as well as at work, within organisations.

They have become such an integral part of modern life today as they grant people a constant connections to the world.

On an average people spend 2 to 3 hours per day of personal time socializing online, however for the 8 to 10 hours we spend at work we find ourselves using “email” as a means of communication most of our time. Email just “works” due to it’s simplicity and mass appeal. With the advent of mobile phones or rather smart phones email is becoming a more powerful tool especially when you are on the go.

It all started with companies providing mobile access to web-mail but device compatibility and subscription charges were a big hindrance back in the year 2008 in India. The email service on mobile kept changing over all these years & still does to improvise and serve us better communication features on the go.

There was a time when one would have to sit in front of a desktop to do his/her work related research or send a photo or video as an attachment through email to someone living abroad. In today’s day & age, smartphones provide the facility of attaching any content – photos, videos, audio recordings etc. through emails & send them even when at lunch.

Now people send work related emails while getting ready for work itself or when they are on a holiday. With the arrival of the “Push Email” feature in mobile phones wherein an email is actively transferred (pushed) as it arrives, life became more hooked on to technology.

Today mobile email has become an integral part of businesses, not only for big corporates but also small & medium enterprises to remote access to emails anytime anywhere. Some of the benefits of mobile email to such businesses include –

  • Greater responsiveness to clients, partners or customers.
  • Improved work life balance for employees.
  • Other benefits include finding new business opportunities on the go as well as work more closely with employers, suppliers, customers and other resources at all times.

If used for the right reasons and in a balanced way, mobile phones & email usage on mobile can reap maximum benefits to any individual using them on the go.